Hare scramble job assignments

[queenofslow]

Overall coordination/contact:

Clint Lancaster [e-mail] 904-613-0628
Jim Harker [e-mail] 904-315-6250

Available to be deployed where needed:

Jim Sparks Friday, Saturday and Sunday 904-783-3856
and cell 904635-6030
Scott Sumney 904-398-414 Sunday only
Mark Beebe 904-838-3671 Sunday only
Alex Abadi 904-721-0285 Friday, Saturday and Sunday
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Parking ; overall layout; signage

Coordinator Clint Lancaster 904-613-0628
Art Thomas 904-307-6149 [e-mail]
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Portolets and trash pickup
Coordinator: Clint Lancaster 904-613-0628
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Work credits (for Friday, Saturday and Sunday) ___________________________

Coordination with food vendors and meal tickets for club event workers

Clint Lancaster 904-613-0628
and Jim Harker 904-315-6250
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Course layout and maintenance
Trail Boss Brad Stanton 904-219-6980
Section leaders: Don Learn 904-683-0498 and Smitty 904-735-9154
Dave Schumacher 904-899-2704
Rick and Nathan Renstrom 904-614-2768
Rick Chapple 904-735-9163
and Vince Bush 904-707-9767
Paul Kirkland 904-502-1735
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Course Marshals (reporting to Trail Boss Brad Stanton)
Mike Snider 904-860-4881
Mark Clay 904880-5677
Tim Raulerson (Saturday only) 904-742-7748
James and Zack Damiano
Pat Floyd 904-554-0118
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Pee Wee Course Crew

Coordinator Jason Sessions 904-386-8380 [e-mail]
(we need volunteers for this!)

______________________________________________________
Tech inspection (sound testing/spark arrestor)
Coordinator : Mike Schubert and Junior 615-268-7168 [e-mail]
We need more help here![/color] [/font]


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RCDR referee
Saturday: Brad Stanton 904-219-6980
Sunday: Barry Miller 904-613-6572

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Shirt Sales Rhonda Blake (pick up shirts from Tim Miller)
___________________________________________________________________________________
Gate: collect releases from attendees ?

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Registration, race releases and trophies
Coordinator: Giovanna Gallottini 954-614-0874 [e-mail]
Jen Harker
Kathy Lancaster
Mrs.Renstrom 904-6142768
Jewel Snider
Debbie Dlugosz and DJ 904-945-2365
Mark Wolf and son 904-303-1907
Mark and Sue Wiencek 386-466-1871
Ed and Connie Miller 904-923-3996
Sherry Floyd 904-707-7623
Possible: Misty Beebe 904-8383671
Possible: Holly and son (Don Learn)

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Backup scoring _____________________
_____________________________________________________________________________________
Starters
Art Thomas 904-307-6149
Glenn Hunt 678-231-4100
Tim Miller 904-260-7043

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Riders Meeting Coordinator _________________ (Andy?)

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Sweepers
Barry Miller 904-613-6572
Chris Blake 912-467-3654

Pit Patrol ______________________

[jaxmoto]

Attention section leaders and helpers: Wasn't sure if all of you were familiar with the possition so I'm going to throw out a few job responsibilities so we are all on the same page come race day.
1.The trail boss and section leaders are the eyes and ears of the course before and during the race all the way up till the sweep comes through at the end of the last race on Sunday. This means you and your help should be in or in very close proximity to your section whenever any rider is on the trail. (Most important).
2. Section leaders are responsible for reporting to the trail boss that their section is 100% ready for FTR inspection on Saturday morning before practice. If FTR referee sees something on the trail he does not like, you must be readily available to make the changes on the spot.
3. Section leaders will be in radio contact at all times. (more on this later)
4. Section leaders and helpers need to be intimately familiar with the quickest way in and out of any part of their section in case of rider injury or mechanical failure. (Road, old trail, etc.) EMTs may request info from you on these routes.
5. Section leaders need to possition themselves and their helpers throughout their section. Consideration for these positions should be decided based on possible trail cutting(cheat points), danger areas, road crossings, exit points, and quick communications if nessasary. Leaders and helpers should also coordinate with each other on either staying put or periodically riding the section during the races to inspect thier area.
6. Section leaders are responsible for coordinating repairs to the course during the race. (rerouting, putting ribbon back up, fixing arrows, etc.)
7. Leaders and helpers must be ready to make the course changes from the Saturday to the Sunday loop if you have a split in your section. This can be done after the Saturday sweep or Early Sunday morning.
8. Section leaders need to be in touch with other section leaders by radio as riders are progressing through the course. Your section should have a name or designation. Communication Example: " This is Don, Riders entering the mud hole" -------"This is Rick, Sweep just entering section 3". You get the picture.
Section leaders must also listen closely to a radio person near scoring in case of "missing riders".
9. Section leaders need to be able to direct E.M.S to an exact possition of a downed or injured rider. Reporting approximate mileage is usually best. " Rider down by the dead cow" is not the best way. Be familiar with the mile markers in your section.

I'm sure i left some stuff out but hopefully some of these tasks will give the newer people a better idea of how to run a safe and fun race. Tradition also dictates that if there is a high number of complaints and injuries, we lock the trail boss in a port-a-potti and drag him though the whole course.
Don

[Deleted]

Re-routes/re-arrowing when necessary---Remember course workers CANNOT interfere when race is in progress, all work must be done in a safe manner.
Course Workers are NOT obligated to help racers, and can lead to disqualification, THE ONLY exception that is overlooked are "the little guys and gals" NOT TEENAGERS or your best buddy! Course Workers are NOT EMT's and under extreme conditions should not attempt to perform first aid, unless qualified. In case of downed rider, be sure EMT is notified and confirmed, while race traffic is slowed/re-routed safely around area.
Course Workers ARE empowered to disqualify racers who do NOT obey the standard racing rules, but must be eye witnessed and recorded (don't trust your memory)--race number, background color and class, which must be turned in to FTR SCORING and no-one else. This backs up workers and FTR officials in case of protest. You may be called up to verify at protest.

[jaxmoto]

Thanks Mundy, One thing I would like your input on also is the "Course Marshals". I know they generally just ride around the whole loop but do you think they should be assigned to specific sections and stay put a little more than just riding around. This way they could work under the section leaders who would know the section a little better in way of cheat spots.
Don

[patrickfloyd]

Apr 11, 2013 11:36:42 GMT -5 jaxmoto said:

Thanks Mundy, One thing I would like your input on also is the "Course Marshals". I know they generally just ride around the whole loop but do you think they should be assigned to specific sections and stay put a little more than just riding around. This way they could work under the section leaders who would know the section a little better in way of cheat spots.
Don

That is a good idea, would make the job easier and more efficient.

[timr]

In previous years, course marshals planted themselves in problems areas. Such as places where course cutting would be likely, or perhaps a wet area that could turn nasty and require a re-route. I've never ridden around. Some years, I haven't even brought a bike. Just walked, or drove the pickup to the assigned site.

[Deleted]

ONLY CLUB MEMBERS "riding around" should be designated sweepers, or course marshalls going between viewing point/problem areas . Trail Boss should be checking with everyone. BUT, that's what makes radio communication so valuable. If club members show up with nothing to do, check in at the sign-up tent, record names(for work day credit), and perform PIT PATROL duties (with copy of FTR pit rules) , ALWAYS a need for this!!!!! Just because race is over Sunday afternoon---CLUB MEMBERS still have hours of work left to do!!!!
Just looked at 7-day forecast!!!!! Looks like typical/dry Florida weather!

[Deleted]

Gotta love newbies, plenty to do after the pee-wee's.

[scootergirl]

I haven't called you, about that, but don't forget to put us on your gate list.

[scootergirl]

I figured you would, lol. Did you post somewhere what time you need everyone to be there? Not sure if we'll make it Friday or not (it's DJ's birthday, and I'm skipping out of something else I was supposed to be at), but we'll be there Saturday and Sunday.

[dirtyrims]

Really DJ's Birthday. HAPPY BIRTHDAY DJ !!!!!!!!!!

[scootergirl]

He'll be the big 16 Friday. Which isn't as big as the big 18, or maybe the even bigger 21...but it's pretty big!